Meeting Minutes August 2017

Mission Statement:

St. Mary School provides an authentic Catholic education. This education allows students to be life-long learners with an understanding of the call to service.

St. Mary’s Catholic School Board


August 1, 2017

Present:  Father Daniel, Mr. Adams, Brian Myers, Carrie Rupley, Laura Fortman, Angie Jansen, Mrs. Yoder, Mrs. Taubee, Mrs. Curtis, Melissa Cass, Joni Lazoff, Andrea Winkle, Kevin Strater, Shane Clouse

Guest: Mrs. Laurie

Absent: N/A

Opening - School Board Prayer

Welcome- New Principal and New School Board Members!

Approval of Minutes from Previous Meeting-Done via email May 2017 

HASA Report- Kim- 

  • Letter will be given to parents at registration this week giving an overview of HASA along with a budget sheet,  dues will stay the same this year at $50

2017-18 Purchases so far:

  • Price compared rubber mulch for playground and will be ordering this week
  • Supplies for art program
  • $100 gift card for each teacher
  • Donated to parade decorations

Next Meeting August 16th @ 6:00 pm.

Committee Reports: 

    1. Finance & Development- Brian-Next Meeting August 17th, working with diocese on paying bills

    2. Catholic Identity/Policy and Procedure- see Lunch policy below

    3. Enrollment & Marketing- Parades very successful this summer. Parade pics will be displayed at registration and Labor Day festival

    4. Principal Evaluation- Laura (in spring)

    5. Strategic Planning- Brian- Significantprogress was made last year including the formation of a         building and grounds committee, demographic updates, financial information was collected, a             technology plan was started,     and input on educational advancement was given by Jane. This year info         will start to be put to paper in a more formalized plan.

Old / Ongoing Business:

  • New Staff
  1. Principal-Mr. Andrew Adams
  2. 1st Grade- Miss Jessica Heise
  3. 3rd Grade- Mrs. Brandy Scrogham
  4. 5th Grade- Mrs. Amy Freiburger
  5. 6th Grade-Mrs. Claire Smith 
  • Lunch Policy-Final Statement (Mrs. Laurie & Angie)
  1. Final policy was submitted to the state this summer
  2. Also published in student handbook and St. Mary website for parents to view

New Business:

 1. Sign up Committees

  • Need Chairman for Enrollment and Marketing
  • Need Chairman for Catholic Identity/Policy & Procedure
  • Sign up sheet passed around
  1. Parish Council Sign up
  • Sign up sheet passed around
  1. Labor Day Festival-Alumni Tent
  • Would like to advertise (in a mass mailing- possible 5x7 postcard) a drawing for a prize (maybe $100 gift card to St. James) exclusively for alumni 
  • Pop up canopy, Joni to make an alumni banner for alumni to sign
  • SB volunteers manning the basket raffle could also work Alumni table if we put them side by side
  • Possible Alumni dinner at a later date, try to get feed back on what activities alumni would prefer
  1. Labor Day Baskets
  • Sign-up sheet passed around

School Administrators Report

  • Ice cream social August 20th after 10:00 mass
  • Looking forward to a great year, prep for the year going well
  • Middle school schedule is set
  • ENSC has 15 extra minutes on Monday collaboration day, to make up time, 3 extra minutes per day to be compliant, still 7:30 drop off available
  • Preschoolers begin at 8:10 to avoid heavy traffic in parking lot and stay safe on Mondays only

Pastor’s Report

  • May 4, 2018Avilla and Kendallville Confirmation @ St. Mary

Other Business

  • Ice Cream Social Aug 20th @ 11:00
  • Wellness Policy on Physical Activity and Nutrition 
    • Current policy states if the snack does not meet certain criteria it must be sent home
    • St. Mary is currently adhering Federal Policy, but the language is a little confusing, we need more guidance on how to be compliant, but still attend to individual students needs
    • Mrs. Laurie has emailed point person on federal guidelines for more guidance
    • #1 concern is for the children, protecting against allergies

Parish Council: 

  1. Report-None
  2. (No Meeting in August), Next Meeting September 19th @ 7:00 p.m.-Melissa 

Next Meeting: Tuesday, September 5th @ 6:00p.m.

Adjournment with a prayer

Monthly Committee Meeting: None

Annual School Goal: 

"Above all clothe yourself with LOVE, which binds everything together in perfect harmony."  Colossians 3:14