Meeting Minutes March 2017

Mission Statement:

St. Mary School provides an authentic Catholic education. This education allows students to be life-long learners with an understanding of the call to service.

St. Mary’s Catholic School Board Minutes

March 8, 2017

Present:  Mrs. Sandor, Father Daniel, Jill Dunkel, Annette Roesener, Brian Myers, Carrie Rupley, Laura Fortman, Kim Hesher, Sara Lake, Angie Jansen, Mrs. Grimm

Absent: Melissa Cass, Tina Gienger

Guests: Mrs. Brinker, Mrs. Replogle

Opening - School Board Prayer

Approval of minutes from previous meeting - January & February minutes approved, AJ to upload them to the website ASAP

Committee Reports: 

    1. Finance & Development- Jill/Brian-written report given

  • No new issues to discuss, no meeting since last SB meeting, meeting tomorrow 3.9.17

    2. Catholic Identity/Policy and Procedure- Angie- 

  • Committee still working on Financial Aid App 
  • Committee meeting scheduled after 3.28.17

    3. Enrollment & Marketing- Annette

  • Mass Mobs @ church events ongoing and successful, 15 attended ICC auction, planning more as they come up 
  • First communion and confirmation letter to connect with sending parishes
  • Youth groups Kvillle and Avilla hoping to do some activities together 

    4. Principal Evaluation- Jill (in spring)

    5. Strategic Planning- Brian

  • Committee meeting this evening
  • Nothing new since last month
  • PFCIC has been busy working on projects and goals

Old / Ongoing Business:

  1. 2017-2018 St. Mary Calendar
    • Review tentative school calendar and make recommendation
      • Dates are very close to EN calendar
      • Concern about EN going to 45 minute collaboration (no final documentation from the EN corp yet, only discussion from EN) possible representative to go to EN SB meeting to voice our concerns if EN goes to this 
      • Mrs. Reploge and Mrs. Brinker voiced their appreciation and approval of the new calendar
      • Board recommends approval of calendar unanimously
      •  
  2. Review Sports Eligibility Policy
  • Board recommends changing wording to be more specific to include “all games including tournaments” in the game suspension
  • Unanimous vote
  • Stressed that the most important aspect of this policy is to effectively communicate to parents, child, coach, teacher
  1. Progress on goals to erase deficit:
    • Increase enrollments; fundraising
      • AJ confirmed with Mr. Herenandezpeterson that he will be in attendance at 3.28.17 meeting
      • Discussion re: bookletfrom Foundation-endowments
      • Enrollment for next year is on going, possibility of 3 additional new families, graduating a large 8th grade class,handout given on class #’s and projected numbers for 2017-18 year

New Business:

  1. Fence and Walking Path
  • Tabled request for funds at this time while figuring out logistics, i.e. access for utility purposes, parking, long term maintenance
  • Reassessment of project before June 2017
  • Discussion reinforcement of communication and formation of procedures between committees to coordinate projects and minimize confusion

HASA Report

  • Trying to find a new date for Trivia night
  • Working on Bingo-possibly in the summer
  • Mike’s Carwash booklets for fundraiser
  • Next meeting 3.16.17
  • Dues will be decided for 2017-18 year soon

    School Administrators Report

  • Written Report Given
  • Tuition Update-all accounts current and Choice Scholarship $ expected soon
  • Teacher intent to return forms due soon
  • Snack Fee for Pre K & K discussion re: children nut allergies, continue discussion at another meeting
  • ISTEP went well with minimal glitches
  • Roofing Update-repairs going well
  • Successes-donations and BK fundraiser
  • Special Report - Mrs. Sandor is resigning as principal after the 2016-17 year. The School Board sincerely thanks you for your service. You will be greatly missed.

Pastor’s Report

  • Father expressed his appreciation for Mrs. Sandor and wishes she remain on as principal, but understands her resignation.
  • Father will be gone in April for a period of time

Other Business- Elections for 2017-18 

  • 3 seats will be open and need to be filled 
  • Annette (will not be running for second term) -St. Mary w/ no children
  • Tina & Sara (end of 2nd term) - Sending Parish 
  • Jill (end of 2nd term)-position will be eliminated to make an odd # of voting members to comply with constitution
  • Sara will put an announcement in the Friday papers and send to other sending parishes for publication in their weekend bulletins, Beverly to post in St. Mary bulletin ASAP
  • All bios that come in will be emailed to Jill and Melissa
  • To be discussed at next SB meeting

Parish Council: 

  1. Report - Kim- was not able to attend
  2. Next Meeting – Annette - Tuesday, March 21 @ 7 pm

Next Meeting: Tuesday, March 28 @ 6:00 p.m. (for April)

Adjournment with a prayer

Monthly Committee Meeting: Strategic Planning

Annual School Goal: 

"Above all clothe yourself with LOVE, which binds everything together in perfect harmony."  Colossians 3:14