Meeting Minutes January 2017

Mission Statement:

St. Mary School provides an authentic Catholic education. This education allows students to be life-long learners with an understanding of the call to service.


St. Mary’s Catholic School Board Minutes

January 3, 2017

Opening - School Board Prayer

Present:  Mrs. Sandor, Jill Dunkel, Angie Jansen, Tina Gienger, Brian Myers, Carrie Rupley, Laura Fortman, Tracy Strater, Sara Lake, Father Daniel.

Committee Reports: 

  1. Finance & Development- Brian Myers/Jill Dunkel (Chairman) – Written report given.  Highlights include:
  • Accrued Diocesan debt (Jul – Oct 2015 unpaid expenses) stands at $116K (down from $136K previously)
  • Subcommittee formed to lay plans for long-term parish deficit reduction
  • Finance Council encouraged by direction School Board is taking with new deficit-minded tuition setting method

    2. Catholic Identity- Angie Jansen (Chairman) -  The committee will meet after tonight’s meeting.

    3. Enrollment & Marketing- (Annette Roesener (Chairman)  

  • We are hoping to do another “Mass Mob” possibly at St. John Bosco in Churubusco and Blessed Sacrament in Albion. Dates and times to come.
  • Planning is going on for Catholic School’s Week.  We will have students speak at the sending parishes.
  • Committee Meeting will be held after the February School Board Meeting.

    4. Principal Evaluation – Jill Dunkel (Chairman) No update.  

  • The evaluation happens in the Spring.

    5. Strategic Planning- Brian Myers (Chairman) – Hand out was given.

  • Goal is to refresh and/or bolster these areas of the existing plan prior to the end of the 2016-2017 school year
  • Next Committee meeting tentatively scheduled to be held after the February School Board
  • May need to reconsider due to attendance conflicts

Old / Ongoing Business

  1. Tuition Recommendation for 2017-2018 - Brian Myers had a presentation and handouts were submitted.  After much discussion and going over several scenarios, the recommendations are as follows: 
  • Angie Jansen motioned to keep the preschool rates the same; 2nd by Tracy Strater.  Motion passed.
  • Angie Jansen motioned to raise the registration fee from $50.00 to 75.00; 2nd by Carrie Rupley.  Motion passed.
  • Angie Jansen motioned to raise the Book and Technology Fee to $375.00; 2nd by Laura Fortman.  Motion passed.
  • Angie motioned to raise the Tuition Fee 8%; 2nd by Carrie Rupley.  Motion passed.
  • Enrollment is the key factor to impact the fees the most.  We need to increase enrollment.
  1. February School Board Meeting – we will have Mrs. Laurie here to discuss the “Unpaid Lunch Policy.”
  2. April School Board Meeting – we will ask Mike Hernandezpeterson to attend and discuss ways for us to make money for the school.

 HASA Report

  • No report 

School Administrators Report

  • Handout was given, including:
    • Snow make-up days are Dec.19 and Jan. 2; future cancellations will be made up Mar. 27-31
    • Catholic Schools Week: Love is the theme; Mrs. Jackson will be honored at the Light of Learning Luncheon
    • Playground/Fence update: Initial meeting with the Dekko representative is January 13
    • AdvanceEd Accreditation: NWEA MAPS to Skills Navigator

Pastor’s Report

  • “Thank you” to all individuals, families, parishioners for all of their financial support.

Other Business

  • Still need to get a group together to do grant writing.  
  • We need to list our goals at each month’s meeting.

Parish Council:  Next meeting is January 17 @ 7 PM.  Carrie Rupley will attend.

Adjournment with a prayer

Next Meeting: Tuesday, February 7, 2017 @ 6:00 p.m. 

Annual School Goal: 

"Above all clothe yourself with LOVE, which binds everything together in perfect harmony."  Colossians 3:14