Meeting Minutes December 2016

Mission Statement:

St. Mary School provides an authentic Catholic education. This education allows students to be life-long learners with an understanding of the call to service.


St. Mary’s Catholic School Board


December 4, 2016

Opening - School Board Prayer


Present:  Mrs. Sandor, Jill Dunkel, Annette Roesener, Brian Myers, Laura Fortman, Kim Hesher, Sara Lake, Tina Gienger, Kourtney Hopf, Melissa Cass, Angie Jansen.

Absent: Father Daniel, Brad Taggart, Tracy Strater, Carrie Rupley

Approval of minutes from previous meeting

Committee Reports: 

    1. Finance & Development- Brian Myers (Chairman) – Written report given.

  • Nothing new for SB concern -next Parish Finance Council Meeting 12/13/2016
  • Tuition planning tonight-see below

    2. Catholic Identity- Angie Jansen (Chairman) -  No report. Next meeting in January 2017.

    3. Enrollment & Marketing- Annette Roesener (Chairman)  

  • The Kendallville Christmas Parade was on 12/03/16.  We had between 40-45 people participate.  It was a good time had by all!!

    4. Principal Evaluation – Angie Jansen (Chairman) No update.  

  • The evaluation happens in the Spring.

    5. Strategic Planning- Brian Myers (Chairman) – Hand out was given.

  • First committee meeting held after November SB meeting, all members present
  • Overview of 2014-2019 S.P., out of date goals and shortcomings as compared to previous plans
  • Plan to bolster and refresh areas of concern, assigned subcommittee leads
  • Previous S.P. binders scanned and distributed digitally
  • Possible next committee meetingfor February 2017

    Report also given on first meeting of Parish Facilities & Capital Improvements Committee

  • Attendees:Chair- Brian Myers,Mike Edwards, Tom Sherwood, Mark Bush, Joe Kashmer (not in attendance Bryan Cass)
  • Covered major needs of building and grounds including the gym heating system and roof leaks
  • Established goals and charter
  • Next meeting 12/19/16

New Business

  1. Catholic School Fair - St. Anthony's in Angola, 
    1. Sunday, January 22nd,11:30 a.m. -1:00 p.m.
    2. Volunteers to represent St. Mary’s-SB decided not to participate this year
  2. Unpaid Lunches Policy
    1. Discussion
    2. Need policy written
  • We need to have an “Unpaid Lunch Policy” by July 1, 2017
  • Policy Committee to discuss
    • to be continued @ February meeting with Mrs. Laurie present
  1. Process/Application for Tuition Assistance
  • Policy Committee to discuss and submit a form to be used 

Old / Ongoing Business

  • Tuition Planning 2017-2018 Brian Myers gave a presentation and handouts were given.  
  • Focus on income gap and ways to fill that gap
  • Diversify our approaches instead of a single avenue
  • Perhaps bring in a professional fundraiser for another approach-parent: Michael Hernandezpeterson
  • Projected enrollment stats and specific formulas introduced to aid in discussion of tuition increase
  • Recommendation will be given at the next meeting in January

 HASA Report

  • Trivia Night :  We had 7 tables and had $450.00 profit. 

School Administrators Report

  • Financial update given
  • Need for Tuition Assistance protocol
  • Annual empty seat report was submitted 
  • School Improvement plan was submitted 
  • Voting for make up school day was held with Monday, January 2nd receiving the most parent votes
  • NWEA: MAP was completed
  • Need clarification of Sports Eligibility
  • Safety Plan for school and education to staff and parents continuous
  • Physical plant update and needs voiced-Facilities & Capital Improvements Committee to address
  • Update on Goals
  • Sucesses: Veterans Day and Kendallville Christmas Parade

Pastor’s Report

  • Father Absent

Other Business

  • Still need to get a group together to do grant writing.  

Parish Council:  Brian attended 11/15/16

  • School heating system discussed
  • Establishing a parish library in the Convent
  • Lenten parish mission
  • no meeting in December

Next meeting is January 17 @ 7 PM.  Carrie Rupley will attend.

Adjournment with a prayer

Next Meeting: Tuesday, January 3, 2017@ 6:00 p.m. 

Annual School Goal: 

"Above all clothe yourself with LOVE, which binds everything together in perfect harmony."  Colossians 3:14